Create a new blank document:
When beginning a new project in Word, you'll often want to start with a new blank document. The steps to be followed to create new documents are:
Step 1: Select the File tab. backstage view will appear.
Step 2: Select New, then click Blank document.
Step 3: A new blank document will appear.
Shortcut Key: By pressing Ctrl + N on your Keyboard.
Entering Text in Word:
Step 1: In order to enter text, left-click in the Work Area.
Step 2: Start typing the text. The text appears in the position where your cursor is placed.
Step 3: When the text reaches the end of a line, it automatically gets shifted to the next line. This feature of the word is called Word Wrap.
Step 4: To start a new paragraph, simply press the Enter key.
Selecting Text in Word:
You can select text and then work on it. You can select the text by using the mouse. The steps to follow are:
Step 1: Place the cursor before or after the text you wish to select.
Step 2: Keeping the left mouse button pressed, drag the mouse over the text to be selected.
Step 3: Release the mouse button. The selected text gets highlighted.
Deleting Text in Word:
To delete a character, press either the Delete key or the Backspace key.
Delete Key: The delete key removes the character to the right of the cursor position.
Backspace Key: The backspace key removes the character to the left of the cursor position.
To delete a block of text, select the text and then press the Delete key or the Backspace key.
To save a document:
Step 1: Select the Save command on the Quick Access toolbar or Backstage view.
Step 2: Choose where to save the file.
Step 3: Give it a file name.
Step 3: Then click Save.
Shortcut Key: By pressing Ctrl+S on your keyboard.
Difference between save and Save As:
Word offers two ways to save a file, Save and Save As. These options work in similar ways, with a few important differences:
👉Save: When you create or edit a document, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file
👉Save As: You'll use this command to create a copy of a document while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version.
Closing a Document in Word:
After saving the work in a Word document, you can close it by following these steps:
Step 1: Click on the File tab.
Step 2: Then select the Close option.
Step 3: If there are changes in the document that have been not saved, Word will ask to save the changes. It displays three buttons- Yes, No, and Cancel.
- Click on the Yes button to save the changes.
- Click on the No button if you do not want to save the changes.
- Click on the Cancel button if you do not want to close the file.
Shortcut Key: By pressing Ctrl+W on your keyboard.
Open an existing document:
Step 1: Navigate to Backstage view, then click Open.
Step 2: Select Computer, then click Browse.
Step 3: The Open dialog box appears. Locate and select your document, then click Open.
Note: If you've opened the desired document recently, you can browse your Recent Documents rather than search for the file.
Shortcut Key: By pressing Ctrl+O on your keyboard.
How to pin a document:
If you frequently work with the same document, you can pin it to the backstage view for quick access.
Step 1: Navigate to Backstage view, then click Open. Your recently edited documents will appear.
Step 2: Hover the mouse over the document you want to pin. A pushpin icon will appear next to the document. Click the pushpin icon.
Step 3: The document will stay in Recent Documents. To unpin a document, click the pushpin icon again.
Compatibility mode:
Sometimes you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2007 or Word 2010. When you open these types of documents, they will appear in Compatibility mode. To exit Compatibility mode, you'll need to convert the document to the current version type.
How to convert a document:
Step 1: Click the File tab to access the backstage view.
Step 2: Locate and select the Convert command.
Step 3: A dialog box will appear. Click OK to confirm the file upgrade.
Step 4: The document will be converted to the newest file type.
To export a document as a PDF file:
Step 1: Click the File tab to access the backstage view.
Step 2: Click Export, then select Create PDF / XPS.
Step 3: The Save As dialog box will appear. Select the location where you want to export the document,
Step 4: Enter a file name, and then click Publish.
Exiting Microsoft Word:
When you have finished your work, you can close the word window. To close the word window, follow the given steps:
Step 1: Click the File tab.
Step 2: Select the Exit option. The word window gets closed.
Shortcut Key: By pressing Alt + F4 on your keyboard.